Our Solutions

Conference and Meeting Management

TATC Consulting's Conference Management Approach and Methodology

Step 1

Event Planning

  • Identify desired outcomes for the event
  • Select event format
  • Identify number and type of participants
  • Develop event design, agenda, and schedule
  • Establish event budget and cost parameters

Step 2

Event Preparation

  • Select event location and negotiate terms
  • Recruit presenters/panel members
  • Develop and disseminate marketing and promotional materials
  • Prepare and distribute invitations
  • Develop a web-based registration system
  • Identify and secure event sponsors and exhibitors
  • Arrange for audio-visual needs
  • Prepare meeting materials (e.g., handouts, program book)
  • Make travel arrangements for VIPs and other staff

Step 3

Event Execution

  • Conduct pre-event walk-through
  • Establish security systems and procedures
  • Perform on-site participant registration
  • Coordinate and support on-site vendors (e.g., audio-visual, registration)
  • Provide meeting facilitation support, as needed
  • Provide real-time problem solving assistance during the event

Step 4

Post-Event Follow-up

  • Lead post-event debrief and critique and analyze participant evaluations
  • Review invoices and prepare vendor payments
  • Prepare event minutes/reports
  • Distribute post-event materials